Employee Termination Letter Template available in Word and pdf format:

   We provide you with the best and most well-designed employee termination letter templates available in word and pdf format. Feel free to download templates that attract you the most. Just click on the download button below each template in the format you want.

Before going further let’s discuss what is employee termination form?

What is Employee Termination Form?

     Employee termination is the departure of an employee from an organization once his contract with the employer expires. Termination of the employee can be voluntarily by the employee or layoff by the organization due to various reasons like the financial crisis in the organization. So, at the time of leaving an organization terminated employee is handed over the employee termination letter. It is a legal notice that informs an employee that he or she is firedfrom their current post in the organization. It is also known as a contract termination letter, a notice of termination of employment. It may include the reason for termination if it is not voluntary resignation, but he is fired by the employer.

Employee Termination Letter Template

Significance of Employee Termination Letter:

     Employee Termination Letter is the legal notice that informs an employee that his or her services are no longer needed by the organization. Let’s discuss the significance of the employee termination letter:

• Employee Termination Letter notifies the employee that he has been fired due to certain reasons one of that can be the expiry of the contract.
• An employer can list the next advised steps for the employee, any severance pay or compensation awarded to him that can be equal to two months’ pay, the final date of receiving the last payment of salary.
• It finally declares the date of termination of an employee. After that date employee is no longer associated with that organization. He has to return every privilege he has received during his stay. He is also advised to give back employee cards, company laptops, company cell phones, etc. to the authorities once he leaves the institution.
• Employee Termination Letter includes the reason for termination of the contract of employment. It mentions that for the following reason you are dismissed from your designation. It can be poor performance based on employee performance appraisals, a financial crisis like in COVID pandemic outbreak serious economic crisis hit hard the organization; some of them terminated contract with an employee that were no longer necessary or beneficial for the organization.

Tips to design a proper employee termination letter template:

     Being an employer, you need a proper and well-designed template for the contract termination template that serves its purpose to the full to address a dismissed employee. While writing it you need to keep a firm but encouraging tone so that you can convey your stance in a positive way to the employee. Here are some of the tips you will find useful if you want to design an employee termination letter by yourself:

1.      Start the letter with greetings:

Termination of the employee can never be easy; it may lead to an erotic behavior of the employee. You must notify termination beforehand; even before handing over the termination letter. So to write a letter civilly you need to adopt a positive and encouraging way of communication. Start the employee termination letters with greetings and address him\ her with the proper title.

2.      Mention the termination date of the employee:

Next, you need to mention the exact dismissal date of the employee to avoid any ambiguity or confusion. It allows the employee to prepare himself mentally to accept the termination. Some companies with a soft working environment often grant employees leniency to stay for a week or more until the company finds another substitute.

3.      Reason for dismissal of services:

You need to state the reason why such action has been taken. You must mention it clearly and write supporting arguments too. If an employee is terminated because of the poor performance recorded in employee performance appraisal you must refer to that cause. There can be certain other reasons for the termination of the contract. All of them must be addressed. If the employee has access to the workplace, it is better to meet him in person and discuss the situation. Your explanation must be clear, unambiguous and make sure there is no room for misinterpretation.

4.      Compensation or Allowances:

It is the best part of the termination letter of the employee’s template. Make sure your organization fulfills every promise related to compensation or severance pay. You can mention this in the termination letter to be convincing. They must know how their health care and other insurances will be paid.

5.      Remind them bindings of contract:

Before concluding the employee termination letter template, you can remind them they should not trade any information and confidential data to any other institution.

6.      Conclusion:

End the contract with the proper format. Add the information of your HR department so that employees can contact them at the time of need. You can also add some wishes so that you can express your gratitude for them.

You can also download the free employee termination form template available in word and pdf format.

Things you need to avoid while writing employment termination form:

     An employment termination form is a legal notice that notifies that the working tenure of an employee is ending with the company. While designing a template for it, you need to keep your formal tone. Try not to be friendly but a professional way must be adopted so that purpose must be accomplished. Another common mistake often committed is that the termination letter is quite elaborate and lengthy. You need to be concise avoid any unimportant details. Only add the information that is necessary for the employee. Next, you need to be sincere regarding the termination reasons or regarding allowance. Once you have designed the employee termination form ask an employee from your HR department to check for errors.

How to customize the employee termination form template?

Follow these steps to customize the template according to your requirement:

• Download the template that meets your needs in either format.
• Now open the template.
• Add the information demanded following the empty spaces like employee name, termination date, etc.
• Once you have completely formatted the document save it.
• Now print the termination letter and it is ready to go.